Hire Conditions

info@elementict.com.au | (02) 9482 4030

Without exception, 1 forms of recognised photographic ID must be presented on hire (of which a copy / photograph will be retained until full return and test of equipment hired) and one secondary item - a utility bill, bank statement, residential lease or similar item from a recognised Utility bank or public body which shows the hirers address and matches the photo ID presented:

  • ID type 1: drivers licence, recognised proof of age or concession card, or passport and;
  • ID type 2: utility bill or bank correspondence with current residential address.

All dry-hires incur a $200 security deposit (cash or pre-charged to a credit card prior to hire commencing) to be refunded in full on return of all hired equipment in full working order and with no damage. Loss or damage to equipment may result in partial or full loss of the security deposit, and by proceeding with a hire, the hirer expressly acknowledges their consent and understanding of these security deposit conditions.

NOTE: Equipment hired without operator services / setup may only be used open air if corresponding publicly available weather forecast - viewed at least 24 hours in advance - shows dry conditions, or if hirer acknowledges open-air but ‘covered’ usage.

No equipment is to be left uncovered, powered on or operated in the event of rain, and must be fully covered or removed to an indoor area if any adverse weather conditions develop.

Hirer is responsible for all damage to equipment and the security deposit may be lost in full should any equipment be returned in a damaged or non-working state.

Always consider a secondary mounting or safety cable for any equipment in high-traffic areas or elevated at height.

Consider the application of high visibility marking / hazard tape to speaker stands to reduce trip hazards, or the use of cones or barriers as applicable.

Liability for loss, damage or incidident during hire

For all 'dry hires', that is hire where equipment is collected or delivered by Element ICT, but is not operated, monitored or managed by Element ICT during the event or hire period, the hirer is responsible for all claims and liabilities which arise relating to the set-up or use of this equipment, except where transfer of liability is expressly prohibited by law. For an abundance of clarity, the laws and regulations of the state of New South Wales shall apply relating to any such claim or dispute.

Always take a safety-first approach during set-up and operation:


  • If mounting speakers on stands, place stands away from audience and passing persons
  • Ensure stand legs are deployed in as wide as configuration as the supplied stand permits - this is usually ensured by monitoring the position of the bracing arms on the tripod legs, and once the bracing arms are horizontal, this will typically indicate that the legs are at their widest position
  • Ensure all stand nuts and safety catches are fully engaged
  • Place speaker at lowest practical height to lower centre of gravity and reduce tip or over-balance hazards caused by impact or wind conditions
  • Ensure finger-nut at base of speaker stand hole is tightened
  • Always run cables in a manner to reduce trip hazards and where applicable, consider the use of cable covers
  • Always use an RCD protected socket when available
  • Check all cables for wear, cuts and damage at every use - DO NOT USE broken or damaged audio or power cables
  • DO NOT use mains powered equipment or leads do not have an up-to-date tag test label
  • Consider taping of cables where practical using good quality duct or gaffer tape
  • Audio equipment in our inventory is capable or creating high volumes which when operated at excess levels may cause temporary or permanent hearing loss. Be aware of your audience and output volumes and always operate audio equipment at the lowest practical volumes.
  • Musicians or band members should always be aware of both Front of House audio volume and the volume of any holdback system(s) and operate these at the lowest practical volumes for the event.

By proceeding with a hire, the hirer expressly acknowledges their understanding of and compliance to these hire terms and conditions which may be updated from time to time, and waived in whole or in part at the sole discretion of Element ICT.

Last updated: April 2019